Packaging

Extended Packaging Responsibility EPR (Extended Producer Responsibility) It will become a legal requirement for Danish companies to report their packaging consumption.

• From 2025 Danish companies will have to pay for the packaging they put on the market
• The purpose is to ensure more packaging is reused or recycled
• Reporting Producer responsibility also entails an obligation to report to authorities on packaging consumption
• At Producentansvar.dk Here you can find more information about the new rules

The solution generates the necessary data based on the packaging associated with the goods and any transport packaging related to the sales order. The generated packaging entries are posted so they can be audited by the authorities.

Setting up

In order to use the solution, the following must be set up.

• Activate the Packaging module under 'Turn features on/off'
• Fill in the packaging checklist for the items that use packaging. Read the section 'Goods - Packaging'
• Optionally create Packaging Configurations for Transport Packaging
• The debtors must state whether the expected end user of the packaging is Business or Household

Goods - Packaging

For each item, you can specify which packaging is used. When invoicing a sales order or Quick Invoice, the packaging will automatically be posted according to the setup specified on the item. In the example below. The packaging used for a case of 6 bottles of wine is indicated.   Below is a description of the fields

Field name	Field Description
Category	The authorities have currently announced that 16 categories (note: plastics are divided into 4 categories) must be reported. This will most likely change over time and Uniconta will continuously monitor the legislation and expand the categories as needed. The costs that companies must cover will be environmentally graded within the following 16 material categories Cardboard - levels (red/green) Paper - level (red/green) Ferrous metals - levels (red/green) Aluminum - levels (red/green) Glass - levels (red/green) Plastic - flexible - levels (red/yellow/green) Plastic - hard - levels (red/yellow/green) Plastic - hard PET - levels (red/yellow/green) Plastic - foam - levels (red/yellow/green) Food and beverage cartons - levels (red/yellow/green) Wood - not environmentally graded Textile - no payment Porcelain - no payment Cork - no payment Ceramics - no payment Other - no payment Note: Category is a reportable information.
Type of packaging	This is not information that must be reported to the authorities, but it can help to better identify the type of packaging used. The category Cardboard can for example be a box or protection etc. Uniconta has defined some types and will continuously expand the types that can be used. Note: It is not a requirement to fill in this field as it is not a reportable information.
Waste sorting	Choose from the following three sorting types: Recycled waste Residual waste Hazardous waste Note: Waste sorting is a reportable information.
Level	The used packaging is divided between the three environmental grades, each of which will receive a rate. Low (Green) Medium (Yellow) High (Red) The environmental grading will be based on a so-called bonus/malus model, which means that companies that market packaging with low recyclability will have to pay a larger share of the costs. Packaging volumes will be classified into one, two or three levels depending on the type of material (red, yellow or green), depending on the environmental impact of the packaging waste. Note: Level is a reportable information.
Weight	Weight in kilograms (kg) is given to 4 decimal places. Therefore, up to 0.1 gram (100 mg) can be registered Note: Weight is a reportable information.
End user	Here you can specify whether the expected end user of the packaging is Business or Household. This is only necessary if you want to override the setup you have specified on the customer. Note: End user is a reportable information.
Text	Description of the packaging. This is an internal text. Note: It is not a requirement to fill in this field as it is not a reportable information.
Country will be filled in with the delivery country.	Country will be filled in with the delivery country, if delivery country = Accounting then the field will be blank. Note: Country can only be seen under Packaging entries

When using unit conversion on the item, packaging must be set up for the sales unit. Button - Copy from item Here you can download the packaging setup from another item. Button - Copy from BOM This button is only active if the item is of type Production BOM. Pressing this button will unfold the packaging for all items included in the production BOM and insert it as packaging for the production BOM item.  

Transportation - Packaging

On the sales order header, you can specify the type of packaging used for transportation. transport, also called the outer packaging. This could be a cardboard box, stretch wrap and possibly a Euro pallet. To use transport packaging, you must first define the types you use. This is done under Accounts receivable/Maintenance/Packaging configurations. If the end user is not specified, the packaging will automatically be categorized as Business if the debtor has a CVR number, otherwise it will be categorized as Household. Note: It is also possible to distribute the transport packaging proportionally to the item. Read more in the section 'Household or commercial waste' Under lines, you configure the packing cycle for the individual transport packaging.  

Household or commercial waste

Packaging volumes must be categorized according to whether the end user of the packaged product is expected to be household or commercial. This doesn't mean that you have to indicate whether the packaging is sold for household or commercial use, but you have to give your best guess as to whether the packaging ends up in household or commercial waste when the packaging becomes waste. There are the following definitions:

• End user: The one who turns packaging into waste
• Household: the packaging ends up as waste in a private household
• Commercial: the packaging ends up as waste at a company.

Here's an overview of how it can be managed. On the customer, you specify who the end user will typically be. By default it will be Business, but it can be changed to Household. The same field is found on the Sales order header. Here you have the option to override the setup you have on the customer. The field is placed in the ESG field group. ESG stands for Environment, Social and Governance and covers environment and climate, social conditions and corporate behavior. It is also possible to control it down to the item level. This will be very useful for proportionally distributing transport packaging on the item. This way, you don't have to define the transport packaging on the sales order header. In the example below, item number 8300034 is a case of 6 bottles of wine sold by the pallet to a retail chain. The first four lines (green) are packaging that ends up as waste in a private household. Note that no End User is specified. End user is retrieved from the setup on the debtor. The last three lines (blue) are packaging that ends up at the retail chain. End user is therefore indicated as 'Business'

Production BOM

The situation is slightly different for a Production BOM. If there is a production BOM item number, packaging specified directly on the item number will be posted, if there is no packaging specified on the item number, the system will check if there is packaging on the items included in the production BOM. Note: If only one line with packaging is specified on the production item number, the BOM is not checked. The item below is an example of a Production Parts List. All item numbers starting with '8' is a packaging item number. Packaging is defined on the individual item. If you press the Packaging button on item number 1540008, the screen is empty, as all packaging is defined on the individual item numbers included in the BOM. It is possible to insert packaging directly on the item number by using the 'Copy from BOM' button. Note: It is recommended to add the packaging to the items included in the Production BOM, as it will then be easier to maintain any changes.

Packaging entries per invoice

When a sales order is invoiced, a number of packaging entries will be created. The packaging is retrieved from the items included and any transport packaging specified on the sales order header. The packaging entries can be viewed for each invoice in the invoice journal. Below is an example for invoice number 187443. It is possible to manually add packaging if you are missing something during registration. registration. You can also make corrections in the Weight and End User column. With the menu item 'Add packaging configuration' you can add packaging entries that are defined under 'Packaging configurations'. It is also possible to delete registrations.

Reporting of packaging entries

The total amount of packaging entries can be seen under Finance/Reports/VAT reporting. This is also where other reporting such as Intrastat is located. The individual fields are described further up in the article.

Button	Button description
Search for packaging records	Enter a period and select country. Press Search to search for packaging records.
Compress	Before creating a file, the packaging entries must be compressed. Compression is done per file. Period Category Level Waste sorting End user
Create file	The compressed entries can now be output to an Excel file.

Return of goods

If a credit note is created, the packaging consumed will be offset.