Invoicing in Project – Uniconta

Project postings at invoicing

When invoicing projects, the following project postings are created:

If a Sales Order or Quick Invoice is created with a type of 'Revenue' in the order header, a project record with the type 'Revenue' and a project record per line that was on the invoice is created with cost types. Read more here.
If a Sales Order, Quick Invoice or Cash Discount Proposal is created with an upside down 'Cash Discount' type, only one project record of type 'Cash Discount' is created
If an Invoice proposal is created from Project, a project record is created with the type 'Revenue' and possibly one or more records of the type 'Adjustment' and possibly one or more project records of the type 'On account', where previously posted on account amounts are reversed.

Selecting/deselecting billing points

Under Company/Maintenance/Preferences , you can enable/disable whether or not to show selected invoicing menu items under the Invoices button in the project overview under Project/Project . Read more here.

Project invoicing

For example, projects can be invoiced from Project/Project and the Invoices button. Note! For project invoicing to work, the project module must be set up according to these guidelines

Create Aconto proposal

If CreateAconto proposal is selected from the project module, a list of already created invoice proposals will be displayed. Select Create to create a new Aconto proposal. By default, the type on the invoice proposal header is set to a type of 'Aconto' (if necessary setup has been made) and:

No lines are created on the invoice proposal
Invoice proposal lines must be manually added to the invoice proposal, and this can be done both with and without item numbers and type on the lines. Note! The item numbers used MUST be of type 'Service' and with a cost price = 0 Note! If work in progress is automatically booked by sales value, it is recommended that a special account item number is used when invoicing on account, so that the revenue from the invoice on account is booked in status on an account close to the work in progress account.
When the invoice is posted, only one project entry is created on the project with the type 'Aconto'

Watch video Manually change the type on Aconto proposals If you manually change the type on the invoice proposal header from 'Aconto' to a type of 'Revenue', you should be aware of the following:

All lines on the invoice MUST have an item number and a project type must be specified on the item(Requires setup)
When invoicing, a project entry is created with the type type 'Revenue' with the invoice amount and a project entry per invoice line with the cost type from the invoice proposal line and with the cost amount. This means that both income and expenses are posted to the project at the same time.
The invoice goes to 0 (zero) on the project on Sales value

Create invoice proposals

If you select Create invoice proposal, an invoice proposal is automatically created and the system asks if you want to jump to the invoice proposal lines when the invoice proposal is created.

On the Invoice proposal header, the default type is set to a 'Revenue' type(Requires setup)
Invoice proposal lines are automatically created on the invoice proposal based on the auto-aggregation selections on the project types.
The invoice proposal lines can be changed, i.e. new ones can be added, text, numbers and amounts can be changed etc. and lines can be deleted. Note! If there is a difference between the transferred sales value from the project and the amount you want to invoice the customer according to the invoice proposal lines, a project entry of type 'Adjustment' is automatically created with the difference amount. (see the fields Project - sales value and Amount on tape on the invoice proposal lines) Note! If you enter invoice proposal lines with item numbers and the type 'Item', no stock draw is created. It is therefore NOT recommended to add lines with item numbers that have item type "Item" or Item with item type "Service" that have cost prices
Only a project entry of type 'Revenue' is created when invoicing as well as any adjustment entries and reversals of previously collected on-account amounts.
All project items that formed the basis for the invoice lines are automatically marked as invoiced and the Invoiced on invoice field is updated with the invoice number.
If the project has been invoiced on account, these are reversed
The total order goes to 0 (zero) on the project in terms of sales value. This is done via an adjustment if prices have changed on the order.

Watch: video.

Project invoicing via sales orders

Project invoices can also be created manually in the sales order overview under Accounts receivable/Sales/Sales orders. Aconto type species If you create a sales order and fill in the project number in the header and select an 'Aconto' type, the following happens:

No lines are created automatically on the sales order
Invoice lines can be entered manually, both with and without item numbers and type on the line. Note! The item numbers used MUST be of type 'Service' and with a cost price = 0 Note! If work in progress is automatically booked by sales value, it is recommended that a special account item number is used when invoicing on account, so that the revenue from the invoice on account is booked in status on an account close to the work in progress account.
Only one project entry is posted to the project with the type 'Aconto' when invoicing

This video about invoicing on account finally mentions something about invoicing on account via the sales order module: video Type of type Revenue If you create a sales order and fill in the project number in the header and select a type of 'Revenue', the following happens:

No lines are created automatically on the sales order
All lines on the invoice must have an item number. The item number must have a Project type
When invoicing, a project entry is posted with the 'Revenue' type and a project entry per invoice line with the cost type from the invoice proposal line and with the cost amount. This means that both income and expenses are booked simultaneously on the project.
The invoice goes to 0 (zero) on the project in terms of sales value.

Billing per task

If invoicing per task is selected, the sales order/invoice proposal header must be filled in with task. Read more here.

When invoicing sales orders with an 'Aconto' type on the head, the task number is transferred to the project item when posting
When invoicing invoice proposals with a 'Revenue' type on the header and created from the project with project items as the basis for posting, the 'Revenue' and 'Adjustment' project items will have the task number transferred to the project item
When invoicing sales orders with a 'Revenue' type on the head and created manually from the sales order overview, the project items of the 'Revenue' type and all project items with the project costs posted at the same time will have the task number transferred to the project item