File formats for payment methods
A payment method must be created for SEPA Direct Debit. The payment method must then be specified on the debtors to be charged via SDD.
Note: If you use both Core and B2B - it is recommended to create one format per type.
Description of the individual fields.
Formatting
Enter an ID for the payment method.
Name
Description of the payment method.
Default
Enable this if this is the primary payment method.
Creditor number
Creditor number is issued by the bank and is a unique identification of the company (Creditor) in relation to customers.
Payment format
Here you can choose between the different payment formats available in Uniconta. The following formats are available.
- SEPA - SEPA Direct Debit
- NetsLS - Supplier Service - Nets Denmark
- NetsBS - Betalingsservice - Nets Denmark
- Iceland - A country-specific solution for Iceland
Bank account
Specify the financial account for the bank account to be used.
The bank account must be created during bank reconciliation in order to be deposited.
Draft
Specify the accounting draft to be used for posting the payments. It is recommended to create an accounting draft dedicated to SEPA. In the SEPA draft, select 'Assignment of voucher number under 'Post draft'.
The charges will automatically be transferred to this draft when files are received from the bank or when the transactions are manually transferred from the Payment draft.
Automatic bookkeeping
Not used for SEPA
Banking day
Read more
here.
Notification
Custom setup of notification to the debtor of a collection. Message can only be used for SEPA Direct Debit.
The field can be left blank - a default text will then be written in the payment file.
This is the text that will appear on the debtor's bank statement. It should be noted that the maximum number of characters is 140. Uniconta adjusts the number of characters when creating the payment file.
Default text
The message will consist of the following three pieces of information if available.
- Our account number
- Invoice number
- Company name
Example: Kto:56790, Fax:40011, Uniconta A/S
Setting up a custom message
The message can be combined with fixed texts and automatically created texts.
The following values can be inserted
Invoice number = %1
Company name (Vendor) = %2
Cash discount amount = %3
Our account = %4
The above example will give the following message on the payments.
The message column is editable, so you can customize the message individually for the debtor.
Message when using Collective Payments
If collective payments are used, Uniconta will define a standard message to the debtor. It is not possible to create a custom message.
The message will consist of the following two pieces of information, if available.
Our account number: This is our account number at Debtor.
Invoice number: All invoice numbers included in the collective payment will be listed.
Example:
Kto:76849, Fak:780001,780002,780003,780004,780005
Settings and preferences
Additional settings can be made under settings.
Bank
There is currently only a 'Standard' and 'Nordea'. There may be banks that deviate from the standard setup. Uniconta will continuously try to support most banks.
Batch booking
Individual transaction or a batch record for the sum of the amounts of all transactions.
Batch booking assumes that the transactions have the following in common:
Deadline days
Enter the number of days here.
Deadline time
Enter the time here.
Example:
Deadline days = 3 days
Deadline time = 12:00
A payment has a Payment date of 01.08.2019.
This payment must be created before 29.07.2019 at 12:00