Timesheets can be approved by the employee in the individual draft if the employee has permission to do so.
Alternatively, timesheets can be approved by another approver under
Project/Drafts/Approve time registration .
Approval of hours
Under
Project/Cladder/Approve approve employee hours.
Approval is done from this overview:
The fields on the overview are described below.
Approval can be grouped by dimensions etc. via the buttons on the ribbon. For example, based on:
1) Geography
2) Department
3) Responsible partner
4) Group leader
The screen shows the employee's difference between Standard Time and registered hours.
Current hours must be at least equal to Standard Time. This means that vacation and flex must be filled in.
Mileage on the employee can be viewed just like the vacation and flex balance
Approver approves timesheets either directly in this screen using the
Approve button on the ribbon, or by opening the timesheet and approving via the button on the ribbon here.
The timesheet can be opened from this screen by double-clicking on a line or by selecting the
Time registration button
. A timesheet can also be opened via the employee directory. Read more
here.
Does not approve set up
An approver must be set up under
Project/Maintenance/Time/Approver setup before weekly drafts can be approved. Read more
here
If the authenticator is not set up, this message appears
Description of fields in the overview
| Field |
Field description |
| Efficiency percentage |
The value of the field is calculated as:
(Billable hours / (Billable hours + non-billable hours))NB! Project entries with salary types that have the Internal type field filled in are not included. |
| Production = Billable + Non-billable |
Production = Billable + Non-billable |
| Billable = The billable hours |
Billable = The billable hours in the timesheet |
| Registered hours |
All hours including vacation and time off in lieu |
Reversal of approved hourly draft
In
this article, you can read how an already approved timesheet can be reversed.
Holiday balances in hourly increments
Uniconta supports the new holiday legislation.
It is recommended that you manually post holiday balances for each employee. This makes it more flexible, which is needed in the new holiday law.
Some may want to enter the full balance as of 01.01.yyyy and others may want to enter accrued vacation every month.
Create a project draft with vertical lines (do not check "Delete lines after posting"). You can then adjust the lines each month and post a new balance for the employees.
Year 2020
- Vacation balance is calculated from 01.05.2020
- Holiday balance is reset to zero 31.12.2020
Year 2021
- Vacation balance is calculated from 01.01.2021
- Holiday balance is reset to zero 31.12.2021
Year 2022
- Vacation balance is calculated from 01.01.2022
- Vacation balance is reset to zero 31.12.2022
Year 2023
- Vacation balance is calculated from 01.01.2023
- Holiday balance is not reset