Setting up Uniconta Work users – Uniconta

Anyone who already pays for a user for Uniconta can use the Uniconta Work app for time tracking for free.

This includes:

Standard users
Univisor users
Billing users
Project timesheet users

Follow this guide to set up your user correctly so you can use Uniconta Work for time tracking. NOTE. All users who need to use the Work App must at least have "write access" access in 'Master data' under user rights. Employees without Uniconta access who only need to track time via Work App

We have added a new user type called Work App user. This user type only has access via the Uniconta Work app.

Follow this guide to add Work App users.

Setting up Uniconta Work for existing Uniconta users

Follow this guide if you already have a user with Uniconta access and want to use Work App for time tracking. Step 1: Set default accounts on your user To use Uniconta Work for time tracking, make sure your user has a standard account. Follow these steps:

Click the company icon located to the left of the company name at the top of the Uniconta window. The company icon looks like this:
In the window that opens, check the "Default" box:

The image shows a box where you can see the company

Now you have set up a default account for your user.

Step 2: Assign an employee to the user

To ensure that your user can use the Uniconta Work app correctly, you need to assign an employee to the user. Follow these steps:

Go to Company in the left menu.
Select User rights.
Click Manage users.
Find and select the user you want to assign an employee to.
Click Put employee:

You now have two options:

Select an already created employee from the list.
Create a new employee:

- - Click Create new employee.
  - Fill in the Number field. This is the only mandatory field. The rest is optional.

When creating a new employee, the "Number" field is the only one you need to fill in, the rest is optional.

Now you have assigned an employee to your user and you can start using the Uniconta Work app for time tracking. If you have any questions or need further help, please contact Uniconta support.

Add new Work app users

If you have employees who only need access to the Work app for time tracking and do not already have a Uniconta user, follow this guide: Step 1: Add employees

Click Company in the left menu.
Select Manage users.
Click Add user.
Select Work app user.

Overview of options to add work app user

Enter the name, email and username of the employee.
Tap Save.

Overview of insights on a user where the work app user is added

Click Set employee and select Create new employee

Overview of employee setup - marked with green line around set employee icon

Fill in the Number field as the only one. The rest is optional.

Marked red line around number overview on user setup

Click on Save.

Now the user is set up and the employee can start using the Uniconta Work app for time tracking. Step 2: Employee downloads Uniconta Work

The employee automatically receives an email with login details and a download link to Uniconta Work.
The employee enters their standard cloth and can now simply register deviations.
- NOTE. If the employee uses standard sheets, they still need to go into the app and add the standard sheet for each week. It will not populate future weeks with your default template.

Now you're compliant and ready to use Uniconta Work for time tracking!

Guide to using Uniconta Work

Your employees can read our guide to registering deviations and working hours in Uniconta Work here. If you need further assistance, feel free to contact our support.