Match physical attachment
From version 93 it is possible to connect physical vouchers to new incoming bank entries.
If the data on the vouchers is detached (possibly with Paperflow / Uniconta Scan), you can quickly connect your physical vouchers to the bank records via this function.
The benefits of using Match physical vouchers
- Quickly and efficiently link vouchers to new bank transactions
- Automatic matching of receipts by date and amount.
Necessary setup
- Bank reconciliation is set up on a bank in the accounts and there are new transactions
- Physical attachments submitted to the Physical Inbox that can be matched to the new transactions.
Buttons on the ribbon
| Field name |
Field Description |
| Attach |
Requires selection of physical attachment and bank entry, linking them together |
| Unlink |
Remove the link between vouchers and bank transactions |
| Automatic reconciliation |
Let the system automatically link the physical receipts to the bank transaction - requires consistency in the amount and date fields. |
| Save lines |
Save your linked receipts and bank transactions |
| Update |
Update unused physical receipts and bank transactions in the screen |
| Period (start date, end date) |
Delimit period (start date, end date) |
| Show physical attachment |
Viewing the currently selected physical attachment |
| Show attachment |
Viewing the currently selected physical attachment |
| Send an attachment request |
Send an attachment request |
| Layout |
As in many other Uniconta sites, you can create your own layout for Connect physical attachment. Read more here. |
| All / Not linked |
Here you can choose to filter matched transactions on/off |
| Switch view |
Switch between vertical and horizontal view of physical vouchers/bank records. |
| Assign text |
Change the text of the bank transaction to the attachment text when linking (default = Off, keeps the bank transaction text) |
Match physical receipts with bank records
Run auto match before you start manual matching - can often match records correctly and save time.
Connect attachments
To connect, click on the 2 lines in question and then click the attach button.
Once you have matched the lines, they will turn green as shown in the image below, when you are done connecting, press Save lines.
Then in the bank reconciliation you will see on the line that an attachment has been attached.
NOTE: You must do this before transferring the records to the draft, it will not catch them if the record has already been transferred to the draft.
If you have transferred to the draft before, you must delete the lines in the draft and do the matching before, and then transfer again.