Forward mail to Uniconta accounting inbox, i.e. to "Physical vouchers (Inbox)"
To forward emails to the accounting inbox, use the email that appears in Company
/Company Information in the field "
Email to Physical vouchers".
| This "scan[number]@uniconta-inbox.dk" email address MUST be in either the
"to" or "cc" field when the email is forwarded.
If it does not, you will not receive the email in your inbox! |
How do I test if the scan email is in "to" or "cc"?
You can test this by forwarding to yourself, and see if the "scan-email" is in either "to" or "cc".
If it does not, it will not work and you will have to change your forwarding.
If HTML invoice is forwarded, please note the following:
In order to forward HTML invoice to Uniconta inbox, it must say
usecontent in the subject. If this is not done, the e-mail fraktura will not be read or sent to the inbox.
This can be remedied by setting up a rule on your server that forwards to your inbox in Uniconta, where you test whether there is an attachment on the mail, or not.
If there is
no attachment, you must usually insert the word
usecontent in the subject of the forwarded e-mail.
Usecontent can be inserted first or last in the topic.
Email, forwarded to inbox
Alternatively, it is possible to enter the email to which the attachment is sent at
Company /Company Information, in
the Email field, forwarded to the inbox.
If the mail server cannot find a scan email on the submitted attachment, Uniconta will search for the email the attachment was originally sent to,
e.g. faktura@firmanavn.dk. If Uniconta finds this e-mail in the field "E-mail forwarded to the inbox", the voucher will be assigned to this company.
Inside the Uniconta accounts, in "Physical vouchers (Inbox)" you can see the e-mail sender address in the field 'Sender'.
Note: The following is a service from Uniconta. We teach and do not support forwarding from a 3rd party mail program.
If you cannot get the following to work, please contact your dealer.
ATTENTION! Forward as attached does not work. It attaches the email itself, not the original attachment.
This does NOT work for Uniconta. One receives the file as a UNK file.
Example for MS Exchange 2010 server
In order to forward an invoice, e.g. to the 'Email to Physical Vouchers' email address, this Uniconta scanner email address is first created as a 'Mail contact'.
And then a forwarding rule is created in Microsoft Exchange.
Find the unique company 'Email to Physical Vouchers' address under:
Go to
Company /Company Information. See Email for physical vouchers
Create an invoice email address - eg. <invoice>@<company.dk> as a regular mailbox.
Create the unique company 'Email to Physical Vouchers' address as 'Mail contact' in Microsoft Exchange.
Set up a forward rule from your invoice email to the created 'Email to Physical Vouchers' mail contact.
Example for MS Office 365:
If you use Outlook 365 to forward invoice emails to
Physical Vouchers (Inbox), you can create a rule that forwards them automatically.
For the rule to run, the following example assumes that it says Invoice in the subject field and that it has been sent from a specific recipient. You can create your own texts in your rules if you need this.
Tested and works in MS Outlook 365
Select Rules in the Outlook menu
Check the Subject line contains and type Invoice in the box.
This means that all emails with the word Invoice in the subject line become part of this rule.
Click Advanced Settings to move on.
Select "from a person or public group"
Click on "from Xxxxxxxx" that now stands in the bottom window, and type the
email you expect the mail to come from in the field.
Select "forward it to a person or public group"
Click "forward it to..." at the bottom of the window and type your
scanxxxxx@uniconta-inbox.dk address in the box.
Your rule should now look like the one below.
Note! If the email address sent from is blacklisted, the forwarded attachments will not be read into the inbox in Uniconta.