Notification text for the payment recipient
ATTENTION. Version-93: The field "Message" has changed to "Notification text".
Notification text for the recipient of a vendor payment can be set up under Vendor/Maintenance/Payment method file formats in the Notification text field.
This is the text that will be displayed on the payee's bank statement. It should be noted that there is a limited number of characters available for most bank formats. It is typically only 20 characters. Uniconta adjusts the number of characters when creating the payment file.
For some bank formats, there will be an option for a longer message to the recipient - a so-called Long notification text.
Default Advice text
If the Notification text field is blank, the following message is included to the payment recipient (if available):
Our account number
Invoice number
Company name
Example:
Kto:56790,Fak:40011,Uniconta A/S
Setting up custom notification text
The notification text can be combined with fixed texts and automatically created texts.
The following values can be inserted
Invoice number = %1
Company name (sender) = %2
Cash discount amount = %3
Our account number = %4
Fixed text = %5
The above example will provide the following notification text on the payments.
The notification text column is editable, so you can customize the message individually for the recipient.
NB. Not all payment methods allow you to send a message to the recipient. It also depends on which bank you use. It also varies how long texts can be written to the recipient. Uniconta takes care of all this.
The number of characters that can be entered in the field varies between banks, but it is typically only 20 characters. It can be expanded by enabling Long notification text.
Notification text to the recipient when using bulk payments
If bulk payments are used, Uniconta will define a default notification text for the recipient. It is not possible to create a custom notification text.
The notification text will consist of the following two pieces of information, if available.
Our account number: This is Our account number with the creditor.
Invoice number: All invoice numbers included in the collective payment will be listed.
Example:
Kto:76849, Fak:780001,780002,780003,780004,780005
If no invoice number(s) are specified on the transactions, insert Company name (sender).
Example:
Kto:76849, BikeCompany
Notification text for your own bank statement
Uniconta writes a standard notification text in the payment file if you leave the 'Our message' field blank.
It is recommended to use this if you use the bank reconciliation module in Uniconta.
This is the message that will appear on your own bank statement.
The default text will look like this: Ref:567 Fak:100101 Kto:50010
Ref = A unique reference ID per payment - a so-called EndToEndId
Fak = Invoice number
Kto = Vendor number
The bank reconciliation searches for the texts 'Ref:', 'Fak:' and 'Kto:'
The number of characters that can be entered in the field varies between banks, but it is typically only 20 characters.
If the invoice number is not specified for the payment, this section will be removed so that only Ref:567 Kto:50010 is displayed
User defined "Our message"
It is possible to define the text on your own bank statement. There are currently 5 values that can be used.
The notification text can be combined with fixed texts and automatically created texts.
The following values can be inserted
Invoice number = %1
Vendor number = %2
Vendor name = %3
Voucher number = %4
ReferenceId = %5
It is important to be aware of the following in order to use the automatic bank reconciliation in Uniconta.
The bank reconciliation searches for the texts Ref:, Fak: or Kto:
It is recommended that Ref:%5 is included as the first value in 'Our message'. %5 is a unique ReferenceId - a so-called EndToEndID. It is a ReferenceId that is included in the payment file and it is included back in the bank statement. In this way, a 1:1 relationship has been created between the bank entry in the bank statement and the transaction in Uniconta.
Below are some examples of texts that will be valid for bank reconciliation. the bank reconciliation.
Formatting: "Ref:%5" = "Ref:7385937854" (recommended)
Formatting: "Ref:%5 %3" = "Ref:7385937854 Uniconta A/S" (recommended)
Formatting: "Kto:%2 %3" = "Kto:6788 Uniconta A/S"
Formatting: "Fak:%1 %3" = "Fak:100345 Uniconta A/S"
Formatting: "%3 Kto:%2" = "Uniconta A/S Kto:6788"
Formatting: "%3 Fak: %1 = "Uniconta A/S Fak:100345"
Notification text for your own bank statement for collective payments
If you use collective payments, Uniconta will not print invoice numbers even if you have entered '%1'.
There are a limited number of characters available, so this is done to make room for more relevant information. |