Autonumbering of number series

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  It is possible to use autonumbering in the following areas:
  • Debtor
  • Vendor
  • Lager
  • The project
  Setting up "Autonumbering" Autonumbering is set up under the ticket number series, see Finance/Maintenance/Bill number series     Click Add or F2 to create a new document number.
  • Series
    • A short name is the document number series, for example: DebNR
  • Name
    • A longer and more descriptive name, for example: Debtor no.
  • How to use
    • Here you select Key creation to automatically assign a number to e.g. debtors.
  • First issue
    • Enter the first number you want to start with.
    • For example, it could be 1 or 100000
  • Last issue
    • Here you enter the last number in the number range you are counting on. This can be changed later if you reach the end.
    • For example, it could be 999999999
  • Next issue
    • Here you enter the number that is next in line. You can also see how far you are in the row in this field.
    • If you have imported your accounts, or if you have been using manual allocation and now want to switch to automatic, you can enter the next number in the row and the system will count from there.
  • Prefix
    • Here you can insert a prefix for the number, which means that the number is assigned a preceding text.
    • For example, it could be: DebNr_
    • The total number would be visible in the XBilag field, in the line for e.g. Debtor
  • Length
    • Is a fixed defined length of numbers. For example, if you type 13, a debtor number will look like this: 0000000100000
  • Blocked
    • If you no longer wish to use this number range, you can check the Blocked box and it can no longer be used.
  • Manual
    • Allows you to manually edit the attachment series.
  Assigning "Autonumbering" Assigning auto-numbering is done on the groups. Below you can see the allocation on Accounts Receivable Select Accounts receivable/Maintenance/Debtor groups.     Edit a debtor group.   Under the field Automatically generated key, select the document number series you have created, in the example above: DebNo It's the same method under Vendor, Lager and Project. Allocation on Creditor Select Accounts payable/Maintenance/Creditor groups, select the created key in the Auto-generated key field.   Allocation on Lager Select Lager/Maintenance/Commodity groups, select the created key in the Auto-generated key field.   Allocation on Project Select Project/Maintenance/Project groups, select the created key in the Auto-generated key field.