Standard variants are used to collect the relevant variants to be used for each item. A standard variant can be used for multiple items, for example in the clothing industry, where it will be possible to use the same standard variant for multiple types of clothing if these types of clothing use the same colors and sizes. Select Lager/Maintenance/Variants/Standard variants to view an overview of all standard variants.

Read how to create variants here.

Create standard variant

To create a Standard variant, select Lager/Maintenance/Variants/Standard variants

Click 'Add record' in the menu ribbon and fill in the line with a code, possibly the item number, and a name. Click 'Save' to save the default variant.

Field name	Field Description
Code	A code for the standard variant. Could be the item number so that the standard variant is easy to identify if it is only used for one item.
Name	Name to identify the variant. If it is used for multiple items,
Number of	Allows you to select the number of variants that this default variant should use. It can be 1-5 variants. NOTE: If 3 variant types have been created and you select 2, it will always be the first two created variants that are displayed.
Name, Variant 1-5	Allows you to name the variant name of each default variant.
Select all combinations	If you use all combinations of e.g. colors and sizes, you can choose to check 'Select all combinations' and this default variant will have all combinations of the created variants.

Click 'Variants' in the menu ribbon to assign the created variants to the default variant. Click 'Add record' to start assigning the variants.

Field name	Field Description
Variant (Color)	The number of variants selected either in 'Number' on the default variant setup, or the number of variants created under variants is displayed.
Name, Variant 1-5	The name(s) of the variant(s) selected for that default variant are displayed.

The variants are selected from a dropdown box. Add the number of variant combinations to be used for the item. Click 'Save' when all variants are selected for each default variant. NOTE: A default variant cannot be edited. Therefore, we recommend that all variants are created before you assign them to standard variants. In the unfortunate event that the correct variants are not assigned to the standard variant in the first place. You can delete the line under the default variant and create a new one.

NOTE: If you use many standard variants and combinations, you can have a reseller import these into Uniconta.

Assign the variant to the item

To make use of the standard variants, these must be assigned to the items. Go to the item overview Lager/Items and select the item to use variants. Select the item you want to assign variants to and click 'Edit'

In the 'Variant' box, select the default variant created for the selected item.

Check the 'Use variant' box to use variant in Uniconta If you want to ensure that variants are always used for sales, purchases, moves, etc., check the 'Compulsory variant' box Click 'Save' to save the item and activate the variant.

Use variants on quick invoice

Select Accounts receivable/Quick invoice to create an invoice Read more about Fast Invoice here: .... In the example below, 3 different items are shown.

Lamp with one variant, Color
Worktop with two variants, Color and Size
Combination variant where all variants are combined

The item lamp is selected in the following example. Here it is possible to select only one color.

The colors that can be selected are the colors selected on the standard variant itself.

Item Worktop is selected in the example below. Here it is possible to select colors and sizes. Colors must be selected first and then sizes, as they are manually composed in the default variant.

Here you can see the selected variants for the tabletop.

Item Combination variant is selected in the next example. This item is set up with a combination of all variants, so you can choose colors and sizes independently of each other. Here you can see that it is possible to choose from the entire list of colors

Here you can see that it is possible to choose between all sizes regardless of whether you have selected a color. (The Colors field is empty)

Use variants in sales order

Select Accounts receivable/Sales/Sales order to create a sales order. Read more about sales order here .... In sales orders, it is possible to add variants by first selecting your variant item in the line and then clicking the 'Add variants' button in the menu bar.

By using 'Add variants' it becomes possible to enter the number of each variant you want to sell. Click 'Generate' to add the variants to the sales order lines.

Here you can see the result of a created sales order line without variants, but by using 'Add variants', the number of lines that have variants will be created.

The same applies to the worktop below.

With all combinations, you can cannot use 'Add variants'. Here you have to manually create a line for each variant you want to add to the sales order line.

The combination variant must be manually selected for each individual variant.

Use variants in purchase orders

Select Accounts payable/Purchase order to create a purchase order. Read more about purchase orders here... Purchase orders work like sales orders with adding variants. Read above in this article about "Use variants in sales order".

Where can we see the variants?

Product overviews

Select Lager/Goods

Fields showing the variants

There are different ways to display your variants. Up to the 5 variants that Uniconta is built for can be displayed. Variant and Variant Names, gathers the variant code and variant name in one field, divided by a ; (semicolon) Colors, Sizes and Width are names created by the user on the variant, these show the variant code. Name, Variant1, Name, Variant2 and Name, Variant3 show the name created on the variant.