Setting up notifications for creditor payments. creditor payments

Notification text for the payment recipient

Notification text for the recipient of a creditor payment can be set up in different places in the system and will be used in the following order:

1. Vendor/Creditor and the Notification text field
2. Vendor/Maintenance/Vendor groups and the Notification text field
3. Vendor/Maintenance/File formats for methods of payment andthe Notification text field .

It is the notification text that is displayed on the payee's Account statement. It should be noted that there is a limited number of characters available for most bank formats. It is typically only 20 characters.
Uniconta adjusts the number of characters when creating the payment file.

For some bank formats, there will be an option for a longer message to the recipient - a so-called Long notification text.

Default notification text

If the Notification text field is blank in the above three places, the following message is sent to the payment recipient:
(if the information is available)
Our account number
Invoice number
Company name

Example:
Kto:56790,Fak:40011,Uniconta A/S

Custom notification text

The notification text can be combined with fixed texts and automatically created texts.
There are the following Values that can be inserted in the Notification text field on the Vendor, Vendor groups and/or on the file format itself.

Invoice number = %1
Company name (sender) = %2
Cash discount amount = %3
Our Account number = %4
Enumerated texts = %5

The above example will provide the following notification text on the payments.

The notification text column is editable, so you can customize the message individually for the recipient.
NB. Not all payment methods allow you to send a message to the recipient. It also depends on which bank you use. It also varies how long texts can be written to the recipient. Uniconta takes care of all this.
The number of characters that can be entered in the field varies between banks, but it is typically only 20 characters. It can be expanded by enabling Long notification text.

Notification text for bulk payments

If bulk payments are used, Uniconta will define a default notification text for the recipient. It is not possible to create a custom notification text.

The notification text will consist of the following two pieces of information, if available.
Our account number: This is Our account number with the creditor.
Invoice number: All invoice numbers included in the collective payment will be listed.

Example:
Kto:76849, Fak:780001,780002,780003,780004,780005

If no invoice number(s) are specified on the transactions, insert Company name (sender).

Example:
Kto:76849, BikeCompany

Text for your own Account statement

Uniconta writes a standard notification text in the payment file if you leave the Our message field blank in the File formats for methods of payment.

It is recommended to use this if you use the bank reconciliation module in Uniconta.
This is the message that will be displayed on your own Account statement.

The default text will look like this: Ref:567 Fak:100101 Kto:50010

Ref = A unique reference ID per payment - a so-called EndToEndId
Fak = Invoice number
Kto = Vendor number

The bank reconciliation searches for the texts 'Ref:', 'Fak:' and 'Kto:'

The number of characters that can be entered in the field varies between banks, but it is typically only 20 characters.

If the invoice number is not specified for the payment, this section will be removed so that only Ref:567 Kto:50010 is displayed

Custom text for your own Account statement

It is possible to define the text on your own bank statement. There are currently 5 values that can be used.

The notification text can be combined with fixed texts and automatically created texts.
The following values can be inserted
Invoice number = %1
Vendor number = %2
Vendor name = %3
Voucher number = %4
ReferenceId = %5

It is important to be aware of the following in order to use the automatic bank reconciliation in Uniconta.
The bank reconciliation searches for the texts Ref:, Fak: or Kto:

It is recommended that Ref:%5 is included as the first value in 'Our message'. %5 is a unique ReferenceId - a so-called EndToEndID. It is a ReferenceId that is included in the payment file and it is included back in the bank statement. In this way, a 1:1 relationship has been created between the bank entry in the bank statement and the transaction in Uniconta.

Below are some examples of texts that will be valid for bank reconciliation. the bank reconciliation.

Formatting: "Ref:%5" = "Ref:7385937854" (recommended)
Formatting: "Ref:%5 %3" = "Ref:7385937854 Uniconta A/S" (recommended)
Formatting: "Kto:%2 %3" = "Kto:6788 Uniconta A/S"
Formatting: "Fak:%1 %3" = "Fak:100345 Uniconta A/S"
Formatting: "%3 Kto:%2" = "Uniconta A/S Kto:6788"
Formatting: "%3 Fak: %1 = "Uniconta A/S Fak:100345"

Text for your own Account statement for collective payments

If you use collective payments, Uniconta will not print invoice numbers even if you have entered '%1'.
There are a limited number of characters available, so this is done to make room for more relevant information.