The warehouse draft can be found under Lager/Warehouse draft . The warehouse journal is used for inventory adjustments, including opening inventories, loss/loss registration, transfers between storage locations and finalization of production parts lists.
Videos about stock drafts
Creating a stock draft
To create a storage draft, go to Lager/Storage draft
Create a new stock draft with Add draft or with F2
Description of fields (draft setup)
| Fields in draft setup | |
| Draft | Draft Name. Can be changed freely. All posted journals and their transactions change accordingly. So renaming a journal is no problem. |
| Fixed text | Give all postings a quick text in the draft |
| Movement of goods | Read about goods movement here... |
| “Account” and “counter account” | Set the quick account and counter account here. If this is set on the draft, all items in the draft will be posted to these 2 accounts. NOTE: Accounts should be entered under product groups. Accounts entered here cannot be used for “Recalculate cost prices” |
| Number series |
Number series for assigning attachment numbers in the draft. The must a number series, and the number series can be found under Finance/Maintenance/Voucher number series . Multiple draft names can share the same number series. Note: If multiple drafts use the same number series, and a draft is not posted immediately and you fill in another draft, the records will use the same numbers. For example, if you divide financial voucher accounting into multiple drafts by type or user, they can easily share voucher number series. You should not use the order and purchase voucher series for accounting drafts. Also, a journals number series name should not be changed after the journal is put into use. |
| Assigning an attachment number during “post draft” |
The voucher number is automatically assigned per voucher when posting the draft starting from “Next no.” cf. the selected voucher series. When the draft is posted, each voucher has been assigned a number automatically. You can choose to apply the numbers manually per document, which is kind of the opposite of numbering the documents before or during bookkeeping. This method ensures that there are no gaps in the attachment series. The Attachment no. field disappears from the draft. |
| Post all transactions in finance under the same voucher number | As above under Assigning the voucher number during draft posting, here all vouchers are assigned the same voucher number. |
| Compress entries | Setting this compresses the financial entries generated by the inventory draft. |
| Negative bearing | It is possible to post negative quantity in the warehouse if this field is checked. Even if you have chosen not to run with negative stock in the company's Preferences. |
| Check cost prices | The cost price entered in the stock draft is weighed against the cost price on the item card and if the difference is too large in the cost prices, you will receive a warning. |
| Blocked | The draft is blocked for postings. Used if the journal is no longer to be used. It is not possible to delete a journal that has been posted in, so it should be blocked instead. |
| Auto Save | Sets this to save the draft automatically and continuously |
| Delete lines after posting | All lines are deleted when they are posted. If the field is not selected, the lines remain in the journal, which is considered a "standing journal" where entries can be posted time after time (but with a new date and voucher number), which is useful for records that recur at fixed intervals. For example, a salary journal. |
Description of buttons (Draft overview)
Below is a description of selected buttons under stock drafts
Posted drafts Here, drafts that have already been posted can be reviewed and deleted if necessary. Periods must be open.
Accounting in stock drafts
Read more about accounting in stock drafts here.
Example - Creating a draft for completion notification
If you want to create a stock draft for finalizing production parts lists, you need to sEnter the name of the draft. If you want a separate number series for the draft, create a new series with F6 in the Number series field and with Add or F2 a new series is created. After creating the series, select it and finish with Gem .
Reference number
Using the reference number. Read more more
Important for stock drafts
Note! The movement of goods Movement in the stock draft is ONLY posted in Finance if accounts are set up in Item groups and System accounts in the chart of accounts or accounts are set up on the draft and on the draft lines. Read more about goods movements Here...
In the Uniconta standard chart of accounts, 2 accounts have been created for adjustments via the stock draft. Account 1335 Loss/Win stock - account type: Cost of goods sold - System account type: Draft for loss/profit entry Account 5545 Inventory adjustment - account type: Lager - System Account Type: Inventory Value Adjustment
On the product group Grp1 under Warehouse draft section, insert account 5545 at Lager, Receipt (Warehouse draft)