General ledger/Reports/Transactions/Voucher transactions
If a ledger voucher is posted incorrectly, it is difficult to repost the voucher in the posting journal. In addition to being cumbersome to repost, there is also a risk of re-entering incorrectly in a manual reposting. Therefore, there is a function in Uniconta that cancels a voucher and forms a counterpost. If an entire posting journal has gone wrong, there is an option to cancel the entire journal at once. You can also delete a journal or voucher.
NOTE! Do you use bank reconciliation? Remember to remove your reconciliation if you change/delete postings in Uniconta. Read more in our 'Questions and Answers' here.
Anywhere with a ledger transaction summary and a Voucher Transactions button:
A voucher can be canceled or deleted via the 'Cancel attachment' or 'Delete' buttons:
Read more about 'Delete record' at the bottom of this article.
Cancel voucher
For example , select General ledger/Reports/Transactions/Voucher Transactions and designate the document that you want to cancel. Click the 'Cancel voucher' button in the local menu.
The comment is used as the posting text for the cancellation. By default, the cancellation date is set to the original voucher date, but the user can choose to post the cancellation on a new date.
Offset amounts corresponding to the original transaction have now been formed with:
NB! Cancellation may only be used to correct incorrect transactions, not for posting for e.g. credit notes. Credit notes must be posted as a new separate voucher and with appropriate documentation.
NB! You cannot cancel a voucher from modules other than finance. This means that if a voucher is formed from, for example, sales orders or purchase orders, it cannot be cancelled. It can be deleted in a Danish financial statement. Read more about the 'Delete' record further down in this article.
NB! If postings with reference to a physical attachment are canceled, the physical attachment will be placed back in Physical attachment (Inbox). If the attachment is not to be used in a new posting, the attachment must be removed from the Inbox.
It's a nifty feature where you can search all the information you know about the voucher, account, number, amount, text, date.
As you type the search criteria, the search narrows down to the matches that are found.
Filter
NB! Please note that a Filter may be set up for the overview, so that the transactions are outside this filter and are not included in the list. Click the Filter button in the ribbon to review the filter, or click the Clear Filter button in the ribbon to display all transactions.
Alternatively, you can also use the filter function to find the voucher.
The journal contains records that were mistakenly distributed over multiple periods.
On the posted journals summary tab, click the Delete button in the ribbon to delete the journal.
Type Delete and a Comment (required) and click OK.
Now the journal has been updated with a comment, a date of deletion, and Deleted by (user).
Counterentries are not created at the transaction level, as with Cancel vouchers.
NB! If entries with reference to a physical attachment are deleted, the physical attachment will be placed back in Physical attachment (Inbox). If the attachment is not to be used in a new post, the attachment must be removed from the Inbox.
A voucher can be canceled or deleted via the 'Cancel attachment' or 'Delete' buttons:
Read more about 'Delete record' at the bottom of this article.
Cancel voucher
For example , select General ledger/Reports/Transactions/Voucher Transactions and designate the document that you want to cancel. Click the 'Cancel voucher' button in the local menu.
The comment is used as the posting text for the cancellation. By default, the cancellation date is set to the original voucher date, but the user can choose to post the cancellation on a new date.
Offset amounts corresponding to the original transaction have now been formed with:
- Inverted sign
- Check the Correction and Canceled boxes
NB! Cancellation may only be used to correct incorrect transactions, not for posting for e.g. credit notes. Credit notes must be posted as a new separate voucher and with appropriate documentation.
NB! You cannot cancel a voucher from modules other than finance. This means that if a voucher is formed from, for example, sales orders or purchase orders, it cannot be cancelled. It can be deleted in a Danish financial statement. Read more about the 'Delete' record further down in this article.
NB! If postings with reference to a physical attachment are canceled, the physical attachment will be placed back in Physical attachment (Inbox). If the attachment is not to be used in a new posting, the attachment must be removed from the Inbox.
Search for cancellation vouchers
Open General ledger/Reports/Transactions. The list can be quite long. You can advantageously search for the record via the Search box in the upper right corner. In this example, parasols have been purchased, but they have been posted in the wrong fiscal year. In the search box, enter "para" and automatically all posters are displayed where the text "para" is included:
It's a nifty feature where you can search all the information you know about the voucher, account, number, amount, text, date.
As you type the search criteria, the search narrows down to the matches that are found.
Filter
NB! Please note that a Filter may be set up for the overview, so that the transactions are outside this filter and are not included in the list. Click the Filter button in the ribbon to review the filter, or click the Clear Filter button in the ribbon to display all transactions.
Alternatively, you can also use the filter function to find the voucher.
List of cancelled vouchers
Under General ledger/Reports/Transactions, a summary of canceled voucher can be formed either through the Filter feature or by sorting the summary by the Correction or Canceled field. Below is the list of transactions sorted by the Correction field (In the top bar of the field, click the small black arrow to the right of the field name). The list is then sorted by Correction and not Correction.
Delete posting journal
General ledger/Reports/Posted journals It is possible to delete the entries in an entire posting journal. This is faster than counterposting all the entries in a new journal. This example shows a posted journal for later deletion:
The journal contains records that were mistakenly distributed over multiple periods.
On the posted journals summary tab, click the Delete button in the ribbon to delete the journal.
Type Delete and a Comment (required) and click OK.
Now the journal has been updated with a comment, a date of deletion, and Deleted by (user).
Counterentries are not created at the transaction level, as with Cancel vouchers.
NB! If entries with reference to a physical attachment are deleted, the physical attachment will be placed back in Physical attachment (Inbox). If the attachment is not to be used in a new post, the attachment must be removed from the Inbox.
Deleted journals documentation
There will always be documentation of a deleted journals. Each posting journal name has a list of posted journals with that name. For example, the Daily journal, the Salary journal, and so on each have their own summary of posted journals. Each posted journal is assigned a unique internal sequential posting number during posting. All journals use the number series jointly. This internal accounting number cannot be deleted, changed or corrected by the user. It is automatically assigned by Uniconta. If the journal entries are deleted, the journal is marked as deleted, but it is not deleted from the posted journal history. You can see all changed entries under General ledger/Audit activities/Log file for modified transactions. Here everything about the change will be displayed. The 'Action' field shows whether you have cancelled a voucher, deleted a voucher or deleted a journal.